Control Measures

Staff and Visitors

Introduction

A COVID-19 specific risk assessment has been carried out and a number of control measures identified that will reduce the risk of infection of people working in the Alive Church Offices.

These control measures apply to everyone entering the buildings including staff, essential and non-essential visitors.

 

Who should and should not be at work?

All staff should assess their own risk and that of people within their household to determine if guidance for Clinically extremely vulnerable individuals or Clinically vulnerable individuals applies.  If a person does meet these criteria, they should not work outside of their home while the guidance is in place.

The most important measure for minimising the risk of spread of infection is that any person who has tested positive for COVID-19 or is displaying COVID-19 symptoms, or has been in close contact with a person who has tested positive or is displaying symptoms, follows self-isolation guidance as soon as possible. Therefore:

All staff should be aware of their responsibilities within the current COVID-19 guidance. 

All staff should be aware of the current guidance for self- isolation if they, a member of their household or someone with whom they have had close contact has tested positive for COVID-19 or is displaying COVID-19 symptoms 

All staff should be aware of their responsibilities within the Test and Trace Service 

 

Social distancing

Current Guidance 

Objective: To maintain 2m social distancing wherever possible, including while arriving at and departing from work, while in work, and when travelling between sites.

An assessment has been made of the available spaces, how the buildings need to be used, and workstations and other items of furniture have been situated to enable staff to maintain a 2 metre distance from others while in the buildings.  This, however, is dependent on the following:

  • The maximum number of people in each room should be followed (signs displayed)
  • All staff (and essential visitors) should use the marked walkways to move around the spaces
  •  Only 1 person should be moving around a room at any time – it may be necessary to check if your way is clear before moving away from your desk or entering a room or building.
  •  ‘do not use’ signs on desks and furniture should be followed
  • The emergency exit doors should only be used in emergency situations
  • General cleaning and essential maintenance should be carried out when staff are not in the buildings
  • Appropriate distancing is observed by all when outside and between the buildings (e.g. when arriving at work or leaving work).

In the case of emergency situations e.g. first aid / fire evacuation, it may be necessary to  be closer than 2 metres, however the appropriate distancing should be resumed as soon as possible and in the case of contact, appropriate hand washing carried out. 

Face Coverings

Currently, it is not necessary for staff to wear a face covering while in the buildings as they are able to maintain a social distance of 2 meters, however staff may wish to do so.  The wearing of a face covering is not intended to replace any of the infection control measures in place, including social distancing measures.

 

Staff using face coverings while in the buildings must make themselves aware of the guidance on safe use and removal of face-coverings. 

 

Ventilation

Where possible, windows should be kept open to ensure good ventilation of the buildings.

 

Handwashing and Use of Hand Sanitiser

Hands should be washed at the following times and regularly throughout the day:

  • On arrival (use sanitiser on entry then wash hands as soon as possible)
  • Immediately before using kitchen facilities
  • After using the toilet
  • Immediately after coughing, sneezing or blowing nose
  • After emptying rubbish containers
  • Immediately before using shared equipment

Hands should be washed using soap and water, for a minimum of 20 seconds and using the effective handwashing procedure displayed above the sink.  Hands should then be dried using paper towels which should be immediately disposed of. 

Hand sanitiser is supplied at key points in the buildings e.g. at the entry point to each building (use on arrival at work, then wash hands as soon as possible).  Hand sanitiser is not meant to replace handwashing, but to be used in conjunction with handwashing to minimise the risk of infection.  Hand sanitiser should be applied using the technique on the displayed posters.

 

Use of desks and office equipment

If possible, each desk should be dedicated to 1 person only.  If it is necessary for more than 1 person to use a desk, this should be controlled and the desk should be disinfected by the user before and after use with disinfectant wipes.

All IT equipment (laptops/PCs, keyboards, mice etc.) should be dedicated to 1 person only.  These items should be cleaned regularly by the owner using antiseptic wipes.

The shared use of items of furniture should be minimised where possible.  Desk drawers and desk-side cupboards should be assigned to and used by one person only.  Where it is necessary for more than 1 person to access drawers or cupboards (e.g. stationery drawers, large office cupboard) the hand-contact points should be disinfected regularly (included in the cleaning schedule).

Phones should be dedicated to 1 user only and labelled accordingly.  Calls cannot be passed to another member of staff.  Those receiving calls for another member of staff should take the caller’s details and relay these to the staff member via email so that the call may be returned.

Where possible, small items of equipment (rulers, staplers etc.) should be dedicated to 1 person and labelled accordingly.  Where this is not possible (e.g. hole punches), the item should be cleaned with a disinfectant wipe by the user immediately after use.  These shared items should be stored on the bench area next to the printer.

Pens, pencils, scissors etc should be used by 1 person only and these should be stored by the owner in their drawers or on their dedicated desk.

When using the printer, any areas that have been touched  (e.g. control panel, paper drawers) should be cleaned with a disinfectant wipe by the user immediately after use.

 

Use of the Kitchen and Refreshments

All staff should wash hands on entry to the kitchen area and only 1 person should be in the area at any time.

Staff should maintain their own supply for hot drinks (teabags, coffee etc.) at their workstation and only use the kitchen to get hot or cold water and milk.  Staff should not make drinks for others.

The user should clean the handle of the hot water boiler, milk container and fridge door handle immediately after use using a disinfectant wipe.

All crockery, cutlery and cups must be cleaned using the dishwasher on a hot cycle, staff should place their own items in the dishwasher and wash hands immediately prior to emptying the dishwasher.

Visitors

While COVID controls are in place, only essential visitors should be permitted to enter the buildings.  Essential visitors are anyone carrying out essential maintenance or cleaning.

All essential visitors must be made aware of the control measures in place before they enter the buildings and must follow the control measures.  Where possible, entry by essential visitors should be while staff are not in the building.

Visitors should be asked to check into the building using the QR codes displayed and the Eve Pass app. If they are unable to do this from their phone they should be given the sign in book and pen and these should be wiped down with a disinfectant wipe after use. Visitors should be made aware of our privacy policy and the reason we are collecting their information.

Visitors should be given single use sticker labels and not use lanyards to reduce the spread of infection.

 

Deliveries

Deliveries should be kept to a minimum to reduce the risk of infection.  Deliveries of essential items and post should be left outside of the building and signs have been placed to ask delivery personnel not to enter and to phone for assistance.

Staff should wash hands immediately after handling deliveries.

Cleaning

The buildings will continue to be cleaned, this includes the daily disinfection of all hand-contact points.

To reduce the risk of infection, additional cleaning should be carried out by team members at the following times:

  • Disinfection of hand contact points in the areas in use (midday), see cleaning schedule
  • Disinfection of shared equipment immediately after use (printer touch panel, shared equipment, hot water boiler, fridge door handle etc) with a sanitiser wipe
  • Disinfection of desks before and after use (if not dedicated to 1 person) with a sanitiser wipe.
  • Regular disinfection of IT equipment by the user with a disinfectant wipe.

If a person who has been in the buildings reports COVID-19 symptoms, then a deep clean should be carried out in accordance with guidance on decontamination.

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Registered Office: Alive, 22 Newland, Lincoln, LN1 1XD  |  t: 01522 542 166  | e: This email address is being protected from spambots. You need JavaScript enabled to view it.

Registered Charity No: 1140435. Registered Company No: 7494717. A company limited by guarantee having no share capital. A member of the Evangelical Alliance. Part of the Groundlevel Network of churches.

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